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Privacy Policy

Leonid Group – Privacy Policy

Last updated: March 2026

Leonid Group (“Leonid”, “we”, “us”, “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, share and safeguard your information when you interact with any company within the Leonid Group.

This policy applies to the following entities:

  • Leonid Group Ltd (United Kingdom)
  • Leonid Group Consulting Services Ltd (United Kingdom)
  • Leonid Group Corporate Governance Ltd (United Kingdom)
  • Leonid Group Europe, SL (Spain)

References to “Leonid” include all subsidiaries unless stated otherwise.

1. Who we are

Leonid is an international recruitment, consulting and talent advisory group specialising in supporting organisations with specialist and hard‑to‑fill hiring, strategic workforce planning, retention solutions and related services.

We operate through our group companies listed above. Each entity processes personal data as a data controller and, in some cases, as a joint controller within the Leonid Group.

If you have any questions about this policy, please contact our Data Protection Contact:

Email: privacy@leonid-group.com

2. What personal data we collect

We may collect, store and process the following categories of personal data, depending on your relationship with us:

For candidates

  • Name and contact details
  • CV/resume information
  • Employment history and qualifications
  • Right‑to‑work documentation
  • Compensation details (where relevant)
  • Interview notes and assessment outcomes
  • References
  • Any additional information you provide during the recruitment process

For clients and prospective clients

  • Business contact information
  • Job descriptions and hiring information
  • Contractual and financial data
  • Communications and meeting notes

For suppliers and partners

  • Contact information
  • Payment details
  • Contractual records

We may also collect website usage data via cookies and analytics tools (see section 10).

We do not collect special category data unless it is provided voluntarily and is necessary for legal or compliance reasons.

3. How we collect your data

We collect data:

  • directly from you (e.g., via email, CV submission, job applications, forms)
  • from publicly available sources (e.g., LinkedIn, job boards, professional websites)
  • from referrals
  • through client engagements
  • via our website
  • via third‑party recruitment platforms

4. How we use your personal data

We process personal data for the following purposes:

  • Recruitment and candidate placement
  • Providing consulting services
  • Talent intelligence and market mapping
  • Delivering client projects
  • Managing relationships with candidates, clients and partners
  • Sending relevant marketing communications (where legally permitted)
  • Complying with legal, regulatory and audit requirements
  • Improving our services and user experience

As part of our ‘Talent Intelligence’ consulting service, Leonid may use client and candidate data to develop aggregated insights, benchmarks and market statistics. All data used for these analytical purposes is fully anonymised, meaning that no individual or organisation can be identified, and no personal details are ever shared externally.

5. Sharing data within the Leonid Group

To deliver seamless services across our international operations, your personal data may be collected, processed and shared between the subsidiaries of the Leonid Group.

Internal transfers allow us to:

  • match candidates with suitable roles across regions and business units
  • provide consulting and advisory services with input from specialist teams
  • use shared systems, tools and infrastructure
  • ensure consistent governance across the Group
  • manage internal reporting, auditing and compliance
  • operate as a unified business

Data may be shared, for example, between Leonid Group Ltd, Leonid Group Consulting Services Ltd, Leonid Group Corporate Governance Ltd and Leonid Group Europe, SL where necessary for recruitment or consulting service delivery.

All group entities apply the same data‑protection standards, contractual safeguards and security measures.

We do not sell personal data.

6. Sharing data with third parties

We may share your data with:

  • clients (for candidate submissions or project delivery)
  • service providers (e.g., CRM platforms, IT providers, payroll processors)
  • background‑checking companies (with your consent)
  • legal, regulatory and compliance authorities
  • professional advisers (e.g., lawyers, auditors)

These third parties act only on our instructions and must keep your data secure.

7. Lawful bases for processing

We process personal data under the following lawful bases:

  • Legitimate interests – operating our business, delivering recruitment/consulting services, sending B2B marketing, improving processes
  • Performance of a contract – fulfilling obligations to candidates, clients and suppliers
  • Legal obligations – record‑keeping, compliance, taxation, regulatory reporting
  • Consent – required for certain types of marketing or optional data collection

Where consent is required, you may withdraw it at any time.

8. International transfers

Because the Leonid Group includes entities in both the UK and the EU, your data may be transferred:

  • between the UK and Spain
  • to third‑party providers located outside the UK/EU (where necessary)

Where transfers occur, we ensure:

  • an appropriate transfer mechanism is in place (e.g., UK/EU Standard Contractual Clauses)
  • equivalent data protection standards apply
  • access is restricted to authorised individuals
  • security controls are robust and regularly reviewed

9. Data retention

We retain personal data only for as long as necessary for the purpose collected.

Typical retention periods:

  • Candidates: up to 6 years from last contact (unless you request deletion earlier)
  • Clients and suppliers: retained in line with legal and contractual obligations (usually 6–7 years)
  • Website analytics: typically 12–24 months, depending on cookie settings

You may request deletion of your data at any time.

10. Cookies and website tracking

Our website uses cookies and analytics tools to improve user experience, monitor site performance and enhance our marketing activities.

You can manage cookie preferences via your browser or our on‑site cookie settings.

A full Cookies Notice is available on our website.

11. Your rights

Under UK GDPR / EU GDPR, you have the right to:

  • access your personal data
  • request correction or deletion
  • restrict or object to processing
  • request data portability
  • withdraw consent
  • lodge a complaint with a supervisory authority

To exercise your rights, contact: privacy@leonid-group.com

12. How we protect your data

We use a combination of technical and organisational measures, including:

  • encryption and secure servers
  • access controls and authentication
  • staff training
  • secure data‑transfer mechanisms
  • regular audits and monitoring

13. Updates to this policy

We may update this Privacy Policy to reflect changes in legislation, technology or business operations. The latest version will always be published on our website.

Contact us

For any questions about this policy or how your data is handled:

Email: privacy@leonid-group.com